Orientation

• Define the main points of your project: what is the purpose of the project and what are its most important elements?
• Specify the subsidy opportunities
• Examine the objectives and conditions of the regulations of each option
• Is the project idea in accordance to the objectives and conditions of the regulations? If yes: then submit a request.

Application

• Complete the application form and produce the necessary appendices/attachments
• Try to bring to worlds together, but do not harm your own project
• Have a third party examine the concept for logic and consistency
• Send in application in good time in tendering process (electronically if possible)
• The application must be complete!!

Allocation/Rejection

• Completion test (has everything been done that is required)
• Contextual assessment by SenterNovem
• Treatment of application by advisory board:
recommendation on allocation or refusal, assessment with eventual ranking, extra conditions
• Financial test/ adjustment of submitted budget
• Decision: awarded or declined
• Conditions (i.e. when are reports needed)

Execution of Project

• Think of good project administration from the start
• Closing hour administration is important
• Follow original project planning
• With greater deviations in time or contents, inform subsidiser in time

Interim reporting and statement (Assessment of progress and advance payment)

• Bi-annual progress report plus summary of made and paid charges
• Subsidiser/SenterNovem will contact or visit
• With agreement, report of payment of advance on subsidy

Concluding report (establishment of definitive subsidy)

• After completion of the project final report and final statement
including accountants statement involving project charges
• Subsidiser/SenterNovem determines the definite subsidy and pays the difference between already paid advances